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Module 11. Documentation


Module 11 contains the requirements of clause 11, ISM Code, which relate to the management of documents and data related to the SMS:

11.1 The Company should establish and maintain procedures to control all documents and data which are relevant to the safety management system.

11.2 The Company should ensure that:

.1 valid documents are available at all relevant locations; and
.2 changes to documents are reviewed and approved by authorized personnel;
.3 obsolete documents are promptly removed.

11.3 The documents used to describe and implement the safety management system may be referred to as the Safety Management Manual. Documentation should be kept in a form that the Company considers most effective. Each ship should carry on board all documentation relevant to that ship.

An example of paragraph 11 of the Safety Management Manual is presented below:

IMO has adopted a new mandatory International Code for Safety for Ships Carrying Industrial Personnel (IP Code).


Masters and watch keeping officers should be trained in the use of the ship’s navigation and bridge equipment and be familiar with its operation.


IMO’s Marine Environmental Protection Committee (MEPC) adopted revised 2023 Guidelines for the control and management of ships' biofouling to minimize the transfer of invasive aquatic species (IMO Resolution MEPC.378(80)).

New Requirements for Towing and Mooring Equipment due to the Amendments to SOLAS
Revised PSC procedures effective from January 2024
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